Road transport management software for trucking companies
Plan trips, assign tractors, semitrailers and drivers, and keep documents, costs and invoices in one place. Easy TMS helps road freight companies with their own fleet keep track of the daily work.
No card required. You choose a plan only if you want to continue after the trial.
How a trip works in Easy TMS
Each trip is a single record. The vehicles, the driver, the documents, the costs and the invoice are attached to it step by step. You enter the data; the application calculates the totals, statuses and balances from it.
Enter the customer and the trip
Select the customer and fill in the route with its loading and unloading points, the planned dates and the agreed rate. The trip then appears in the trip list and in dispatch.
Assign the tractor, semitrailer and driver
Pick the vehicles and the driver from the fleet register. The planning view then shows which trip each truck is on.
Confirm departure and delivery
Departure and delivery are confirmed explicitly by a user. The trip status follows from the schedule and from these confirmations. If the unloading time has passed without a confirmation, the trip is shown as awaiting delivery confirmation.
Attach the documents
Upload the transport order, the CMR, loading documents or the proof of delivery. The list shows which documents each trip has and what is still missing.
Track revenue and costs
Next to the rate, you record the trip costs: fuel, road tolls, driver allowances, ferry, parking and others. The application adds them up and shows the difference to the revenue.
Issue the invoice and record payments
Once the trip is delivered, you raise the invoice from it. Payments are recorded against the invoice, and both the trip and the receivables list show what has been paid and what is still open.
Following one trip from order to payment
Illustrative example with fictitious data: a trip from Sebeș (RO) to Vienna (AT) for an invented customer. It does not represent a real customer or results achieved by any company.
| Item | What you record | What you see afterwards |
|---|---|---|
| Customer and trip | Example Customer SRL, Sebeș → Vienna, rate €1,450 | The trip in the list and in dispatch |
| Vehicles and driver | Tractor AB-01-XYZ, semitrailer AB-02-XYZ, driver A. Popescu | The truck booked for the trip days in planning |
| Execution | Departure confirmed, then delivery confirmed | Status: in transit, then delivered |
| Documents | Transport order, CMR, proof of delivery | Which documents the trip has and what is missing |
| Direct costs | Fuel €520, road tolls €140, driver allowance €90 | Total direct costs: €750 |
| Invoice and payment | Invoice raised from the trip; payment recorded | The trip shows as paid; the receivable is closed |
What the example calculation shows
In the example, the difference between the rate (€1,450) and the direct costs recorded for the trip (€750) is €700. This is not net profit: it does not include salaries, leasing, insurance, depreciation or the company's other fixed costs.
The application can also spread recurring costs over the days the vehicles and the driver worked on the trip. For a quick estimate there is a trip profitability calculator (in Romanian).
What you enter, what the application calculates and what connects externally
Entered by you: the customer, the trip, the vehicle and driver assignment, departure and delivery confirmations, documents, costs and payments.
Calculated by the application: the trip status, cost totals, the difference to the revenue, invoice balances and open receivables.
The dispatcher decides which vehicles and driver go on a trip; the application does not assign them for you.
External: bank statements are imported as a file (CSV or CAMT.053) and matched against invoices; the application does not connect directly to your bank. For Romanian companies, the integration with RO e-Factura, the e-invoicing system of the Romanian tax authority ANAF, is implemented, but full validation of the flow is still in progress. It is not an integration with German or other national tax or e-invoicing systems.
Read more about fleet and dispatch and transport documents, or the guide on moving from Excel to a TMS (in Romanian).
Frequently asked questions
- Which companies is Easy TMS suited to?
- Road freight companies that work with their own tractor units, semitrailers and drivers, from small fleets to larger ones.
- Can I manage the tractor and the semitrailer separately?
- Yes. Tractor units and semitrailers are registered separately, each with its own documents, and are assigned to the trip separately.
- Does every driver need a user account?
- No. A driver recorded only in the fleet register does not need a user account and does not take up a seat in the plan limit. Accounts are for the people who work in the application.
- Which costs can I track for a trip?
- Fuel, road tolls, driver allowances and expenses, ferry, parking, loading/unloading, subcontracted transport, customs costs, repairs, insurance and other costs.
- Can I use the application on my phone?
- Yes, in the phone's browser. You can also add Easy TMS to your home screen without installing anything from an app store.
- What is the difference between the plans?
- Only the number of active users. Every plan includes all features. Pending invitations also take up a seat until they are accepted, cancelled or expire, as explained on the pricing page.
- Do I need a card for the free trial?
- No. The 14-day trial starts without a card. You choose a plan only if you want to continue.
See how your own trips look in Easy TMS
Create a company, add a tractor and a driver, and plan a trip in a few minutes.
14 days free, no card required. You only pay if you choose to continue after the trial.